Legal
Privacy policy
This policy explains how Hämeen Atk- ja tilipalvelu Oy processes personal data when you visit this website, contact us or use our services. Last updated: 30 October 2026.
1. Controller
Hämeen Atk- ja tilipalvelu Oy
Business ID 0491887-1
Näsilinnankatu 28 E 6, 33200 Tampere, Finland
Phone +358 40 303 9176
Email help@hameenatkjatilipalveluoy.com
You can send any questions about this policy or your personal data to the email address above.
2. Personal data we process
- Contact enquiries: name, email address, phone number (if you give it) and the content of your message.
- Clients: contact details of the client's representatives, and the personal data contained in the accounting and payroll material the client gives us, such as employee names, personal identity codes, salary and tax information.
- Website use: technical data needed to deliver the site (such as IP address and browser type in server logs) and your cookie choice, stored in your browser.
- Advertising measurement (only with consent): identifiers and visit data collected by Microsoft Advertising UET cookies, as described in our cookie policy.
3. Purposes and legal bases
| Purpose | Legal basis (GDPR) |
|---|---|
| Answering enquiries sent by form, email or phone | Legitimate interest in replying to you (Art. 6(1)(f)); steps prior to entering into a contract at your request (Art. 6(1)(b)) |
| Providing accounting, payroll and tax services to clients | Performance of a contract (Art. 6(1)(b)); as a processor, on the client's documented instructions (Art. 28) |
| Bookkeeping, tax and anti-money-laundering obligations | Legal obligation (Art. 6(1)(c)), including the Finnish Accounting Act and the Act on Preventing Money Laundering and Terrorist Financing |
| Operating and securing the website | Legitimate interest in a secure, working website (Art. 6(1)(f)) |
| Measuring our Microsoft Advertising campaigns | Consent (Art. 6(1)(a)), which you can withdraw at any time |
4. Retention
- Enquiries that do not lead to a client relationship are deleted within 12 months.
- Client contract data is kept for the duration of the contract and as long as needed afterwards to establish or defend legal claims.
- Accounting material is kept for the periods required by the Finnish Accounting Act, generally up to 10 years from the end of the financial year.
- Your cookie choice is stored in your browser for 12 months.
- Microsoft UET cookies are stored for the periods listed in the cookie policy.
5. Recipients and processors
We do not sell personal data. Data may be disclosed to or processed by:
- IT service providers: website hosting, email and secure file storage;
- accounting and payroll software providers;
- authorities, such as the Finnish Tax Administration, the Incomes Register and the Finnish Patent and Registration Office, when the law or our client's assignment requires it;
- Microsoft Corporation and Microsoft Ireland Operations Limited, for advertising measurement through Microsoft Advertising, only if you have given consent.
Our service providers process data on our behalf under data processing agreements.
6. Transfers outside the EU/EEA
We aim to process data within the EU/EEA. If you consent to advertising cookies, Microsoft may transfer data to the United States. Microsoft Corporation is certified under the EU-US Data Privacy Framework, and transfers rely on the European Commission's adequacy decision for that framework. Where other providers transfer data outside the EU/EEA, we use the European Commission's standard contractual clauses or another valid transfer mechanism.
7. Your rights
Under the GDPR you have the right to:
- access the personal data we hold about you;
- have inaccurate data corrected;
- have data erased, where there is no legal reason to keep it;
- restrict processing in certain situations;
- object to processing based on legitimate interest;
- receive data you gave us in a machine-readable format (data portability);
- withdraw consent at any time, without affecting processing that took place before. For cookies, use the Cookie settings link.
To use your rights, email help@hameenatkjatilipalveluoy.com. We will reply within one month.
8. Supervisory authority
If you believe we process your data unlawfully, you can lodge a complaint with the Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto), PO Box 800, 00531 Helsinki, Finland, tietosuoja.fi/en (opens in a new tab).
9. Security
We protect personal data with access controls, secure connections and confidentiality obligations. Access is limited to those who need the data in their work.
10. Changes
We may update this policy. The date at the top shows when it was last changed.